FAQs
Answers to common questions about our grants and grant giving.
Which institutions are eligible to apply?
Is there an application deadline?
The item I want to buy is being auctioned soon, can you help?
What can I apply for?
How much can I apply for?
I have no other funding available, can I still apply?
Is there an application form?
Can I include the cost of conservation and cataloguing in my application?
What terms and conditions apply to the FNL's grants?
If my application is successful, when can I claim my grant?
How frequently can I apply?
Can I help the FNL?
Which institutions are eligible to apply?
- The national libraries and the libraries of national museums;
- Record offices and archives services;
- University and specialist libraries;
- Any museum, gallery or collecting institution to which the public has reasonable access and which, in the opinion of the Trustees, constitutes a proper repository for the proposed acquisition.
Is there an application deadline?
The Trustees prefer to consider non-urgent applications at their meetings, which are held in March, June and November.
Applications should be received on 1st March, 1st June or 1st November.
Urgent applications (in the case of a looming auction deadline for example) can be considered at any time, so do get in touch and we will respond quickly.
The item I want to buy is being auctioned soon, can you help?
Yes. If a potential purchase comes up at auction at short notice, we can fast-track your application. Contact us as soon as you can.
What can I apply for?
You can apply for a grant towards the purchase of rare printed books; manuscripts; archives of historical, literary, artistic, architectural, musical or other interest; and also fine bindings. We will not contribute to the purchase of an item you have already bought.
How much can I apply for?
Our grants range from a few hundred pounds upwards. There is no lower or upper limit, but our available funds rarely allow us to give grants of more than £20,000.
We have no other funding available, can I still apply?
We would usually expect you to contribute to the cost from your own resources or funds raised from other grant-giving bodies, but we will consider 100% funding if you have explored other possible sources of support, eg. the V&A Purchase Grant Fund, the Art Fund, the Pilgrim Trust, the National Fund for Acquisitions (for Scotland).
We may also be able to suggest other funders that you might approach, so do get in touch.
You may be applying for a grant as the first stage in a wider fundraising campaign. Please inform us of your progress and of any changes in circumstances or price as your campaign develops.
A grant from FNL can help you leverage support from other funders.
Is there an application form?
You can use our online form or you can send an email to admin*at*fnlmail.org.uk. You should include the following details:
- A description of the proposed acquisition, with information about its condition and provenance;
- A brief statement of its significance for your collection;
- A copy of the sale-catalogue entry if the item is to be auctioned, or if you are buying from a dealer, a copy of a dealer's catalogue entry if available
- If you are buying from a dealer or private individual, please also state whether you have obtained, or will obtain, an independent valuation.
- Please state what funding you will contribute yourself, what other funding you are seeking
- The amount of the grant you are seeking from FNL.
Can I include the cost of conservation and cataloguing in my application?
No, we only give grants towards the cost of acquisition.
You can apply to the National Manuscripts Conservation Trust for grants towards conservation; Archives Revealed may be able to offer support for cataloguing.
What terms and conditions apply to the FNL's grants?
FNL’s standard terms and conditions of grant are set out below. If the Trustees resolve to apply additional conditions to a particular grant, these will be set out in the grant offer letter.
- The grant may only be used for the purposes set out in the grant offer letter.
- The grant will be paid by BACS once the FNL has received evidence of purchase (e.g. seller’s invoice) and the grantee’s bank details.
- There will be reasonable public access to the acquisition.
- A short account of the acquisition will be supplied by the end of the calendar year (or such earlier deadline as may be set by FNL) for the FNL Annual Report. It should include c. 500 words and photographs at 300dpi with captions.
- In supplying text and images, you are accepting that they may be used in future FNL publicity material.
- FNL's help will be acknowledged in any catalogue, exhibition label or publicity material and on social media.
- FNL expects that any item or collection acquired with the help of a purchase grant from FNL will be retained for the benefit of the public for all time. If ever the grantee decides to sell, pledge, charge or otherwise dispose of any item, FNL must be informed at least 60 days in advance of such sale. Furthermore, in the event of such a sale, the proportion of the sale proceeds equal to the proportion borne by FNL’s grant to the total cost of its acquisition will be paid to the Friends of the Nations’ Libraries.
If any of these conditions of grant are not complied with, FNL reserves the right to cancel the offer of grant, or to claim repayment of the grant if already paid and in the case of the event covered by clause 7, to claim a proportion of the sale proceeds s described in the clause.
If my application is successful, when can I claim my grant?
You can claim your grant when the purchase has been concluded. Our auditors require proof of purchase, e.g. a copy of the vendor’s invoice. Payment will be made directly to your institution's account by BACS, and you will need to supply your bank details when you submit your claim.
How frequently can I apply?
Eligible institutions can apply for grants as often as they wish.
Can I help the FNL?
YES! You can take out institutional or individual membership from just £1 a week: follow this link to join - it takes about 2 minutes. You can display our membership literature and collaborate with us over publicity.
You can promote FNL and the help that we have given your institution in catalogue entries, exhibition labels, publicity material and social media (please tag @FNL313 in any tweets).
Still have questions?
If you have a question that is not covered here please do get in touch and we will be happy to help.
